Seclore FileSecure

The problem

Confidential information is often contained in documents, which are shared within and outside the enterprise for various business processes. Though sharing of the information with specific people is required, by virtue of doing so, control is lost on the usage of the information. The recipients are often free to copy, print, edit, forward, to other people, etc, which pose a risk to the confidentiality of the document and the information within it.

Traditional information security systems focus on preventing unauthorized distribution of information by introducing “gates” which need to be crossed, and rules and policies which govern these gates. These gates also become a hindrance to collaboration for business use.

The Solution

Seclore FileSecure enables enterprises to mitigate the risks of information breaches by allowing users and enterprises to distribute information but retain control of the information irrespective of its location (within or outside the enterprise), or method of transmission (email, CDs, web upload, USB, DMS, …).

Each document can be manually or automatically assigned a “policy” which defines

The policies are implemented each time any person accesses the document and are persistent with the document itself. This implies that policies are implemented even when documents travel outside of the enterprise to business partners, vendors or customers.

The policies are also dynamic i.e. they can be changed post distribution. This implies that documents shared earlier with “trusted” entities can be remotely controlled (rendered unreadable, unprintable, etc.) if the business relationship changes. Documents can also be programmed for self destruction based on time.

Seclore FileSecure also maintains a complete audit trail of all the authorized uses and unauthorized attempts to use the document which is centrally captured. This helps enterprises monitor usage and adhere to compliance frameworks like ISO, Sarbanes Oxley, PCI and HIPAA.